Interested in renting our space, but want to know more? Here are some of the frequently asked questions from renters.
*Please note that our rental policies have recently been updated and are in effect for all new rental agreements signed on or after of May 12, 2022 – updated versions are below.*
If you are renting our space, please read through the applicable policy below. You are welcome to print, review, and complete your portion of the application or complete it during your rental tour appointment:
What is the capacity of each space?
The Main Hall has a capacity of 300 guests, actual seating for guests will be lower with tables (maximum 280) and further reduced if space for a dance floor or caterer’s buffet tables are required. The Family Centre has a capacity of 60 guests.
What are the rental rates?
The Main Hall daily rental rates depend on what your event requires:
- $950, with no use of the kitchen
- $1150, with use of a butler’s kitchen (running water, ample countertop)
- $1300, with full use of the commercial kitchen
The Main Hall may also be rented for an hourly fee of $175, with a minimum booking of four hours.
The Family Centre daily rental rate is $450, which includes use of the kitchen. The Family Centre may be rented for an hourly fee of $75, with a minimum booking of four hours.
What about a discount?
What if I want the hall for the whole weekend?
We often host events like weddings that have the Main Hall set up Friday evening, event on Saturday, and a gift opening/pack up on Sunday. For these events, we offer a discounted fee of $1600, which includes access to the commercial kitchen. A $1600 damage deposit is required.
When do I get access to the hall?
For a full-day booking, the Renter will receive keys at 9:00 am on the day of the scheduled event. The Renter may choose to rent the space on the day prior to the event for set-up for the hourly rate (no minimum required).
If renting hourly, the Renter must account for event set-up and tear-down to determine when keys will be given.
What is included in my rental fee?
For full-day rental rates in the Main Hall, we include the set up of the tables and chairs for you and break them down. Additionally, we provide complete janitorial services, excluding the kitchen. We have a supervisor that will check in during your event.
Rental rates in the Family Centre do not include set up or take down of tables and chairs, or cleaning. You may consider paying our $250 fee for full cleaning services, which includes set up and take down of tables and chairs.
How can I confirm my booking?
A non-refundable deposit is required to confirm your booking. For the Main Hall, there is a $400 booking deposit. For the Family Centre, there is a $200 booking deposit. The rest of your payment is due two weeks prior to your event.
Do I need to pay a damage deposit?
Yes, you are required to pay a damage deposit for the Main Hall of $1200. Additionally, if you are using the commercial kitchen, a $400 damage deposit will apply.
The Family Centre damage deposit is $450.
The damage deposit will be used to offset any additional costs incurred by the booking (i.e. damage to BHCL property, fees for failure to vacate premises by scheduled time, any additional cleaning, smoking within the facility or enclosed courtyard, etc.).
The damage deposit, in whole, or in part along with the accounting of any deductions will be refunded within 60 days of the date of the function.
Do I need to be a Community League Member to rent the space?
No, you do not need to be a Community League Member to rent.
Do I need proof of insurance to rent this space?
Yes. Third-party liability insurance against claims for death, personal injury, and property damage on the premises, in an amount not less than $2,000,000 is required and should name the Beverly Heights Community League as an additional insured. If liquor will be served a liquor liability insurance policy is required. The hall rental agreement, certificate of insurance and liquor license must be issued to the same person. Options for insurance include adding a temporary rider to your home insurance, or purchasing through an insurance company such as Foster Park, Duuo Insurance or Pal Insurance.
Can I have a catered event?
Yes, you can either use our recommended caterer, or find your own. All caterers must provide a copy of their business license and food handling permit.
What is full bar service?
If using the Main Hall Bar, Renters must use bartenders provided by the Beverly Heights Community League. Full bar service rates are $7.00 per person attending your event, which is based on estimated number of attendees and due two weeks prior to scheduled event.
Our bar services include:
- Mix system providing Coke, Diet Coke, Ginger Ale, 7-Up, Soda Water, Tonic Water, Iced Tea, Clamato, Cranberry, Orange Juice
- Trained Bartenders
- Wine Service – we will open and deliver any wine that you provide to all tables 15 min. prior to dinner service
- Head Table Service – we will serve directly to everyone at the head table throughout dinner
- Clearing of empty glasses and debris from the guest tables
- Free disposal of your empty bottles and boxes (proceeds from the sale of the bottles is returned to the Beverly Heights Community League)
What do I need to provide for the bar service?
You will need to secure the liquor permit and any liquor you wish to serve at your event. The fee for a liquor permit is $10 for a non-sale event and $25 for a private re-sale event and can be done online. If your event is advertised to the public (rather than just invited members and guests) then you require a public resale license that requires a site map and inspections.
Can I still serve alcohol if I don’t want to use the bar?
Yes, you may choose to still have alcohol at your event, but not use the bar. In this case, you must still secure the proper liquor license and abide by all terms and conditions of said license. The bar space is not included in the rental fees but can be added.
Is there a projector available?
Yes, the Main Hall has a projector and screen available for rent upon prior arrangement. Only the BHCL Supervisor is permitted back stage within the equipment area to set up the projector and screen. The rental cost is $250, with a damage deposit of $250.
Are there any events you don’t allow?
We do not rent either space to the following events: hall parties, raves, third party commercial event organizers, stags, stagettes.