Frequently Asked Questions

Interested in renting our space, but want to know more? Here are some of the frequently asked questions from renters.

*Please note that our rental policies have recently been updated. Any rental contract signed on or after November 1, 2018 will be subject to our new policies.

If you are renting our space, please read through the applicable policy below:

Main Hall Rental Policy

Family Centre Rental Policy

Rental Discounts Policy

What is the capacity of each space?

The Main Hall has a capacity of 300 guests, and the Family Centre of 60 guests.

What are the rental rates?

The Main Hall daily rental rates depend on what your event requires:

  • $950, with  no use of the kitchen
  • $1150, with use of a butler’s kitchen (running water, ample countertop)
  • $1300, with full use of the commercial kitchen

The Main Hall may also be rented for an hourly fee of $175, with a minimum booking of four hours.

The Family Centre daily rental rate is $450, which includes use of the kitchen. The Family Centre may be rented for an hourly fee of $75, with a minimum booking of four hours.

What about a discount?

We have a policy regarding rental discounts. You may qualify, depending on whether or not you meet the criteria. You will need to complete the Rental Discount Application form with our Booking Agent.

What if I want the hall for the whole weekend?

We often host events like weddings that have the Main Hall in use on Saturday and a gift opening on Sunday in the Family Centre. For these events, we offer a discounted fee of $1600, which includes access to the commercial kitchen. A $1600 damage deposit is required.

When do I get access to the hall?

For a full-day booking, the Renter will receive keys at 9:00 am on the day of the scheduled event. The Renter may choose to rent the space on the day prior to the event for set-up for the hourly rate (no minimum required).

If renting hourly, the Renter must account for event set-up and tear-down to determine when keys will be given.

What is included in my rental fee?

For full-day rental rates in the Main Hall, we include the set up of the tables and chairs for you and break them down. Additionally, we provide complete janitorial services, excluding the kitchen. We have a supervisor on site during your entire event to ensure your event runs smoothly.

Rental rates in the Family Centre do not include set up or take down of tables and chairs, or cleaning. You may consider paying our $250 fee for full cleaning services, which includes set up and take down of tables and chairs.

How can I confirm my booking?

A non-refundable deposit is required to confirm your booking. For the Main Hall, there is a $400 booking fee. For the Family Centre, there is a $200 booking fee. The rest of your payment is due two weeks prior to your event.

Do I need to pay a damage deposit?

Yes, you are required to pay a damage deposit for the Main Hall of $1200. Additionally, if you are using the commercial kitchen, a $400 damage deposit will apply.

The Family Centre damage deposit is $450.

The damage deposit will be used to offset any additional costs incurred by the booking (i.e. damage to BHCL property, fees for failure to vacate premises by scheduled time, any additional cleaning, etc.).

The damage deposit, in whole, or in part along with the accounting of any deductions will be refunded within 60 days of the date of the function.

Do I need to be a Community League Member to rent the space?

No, you do not need to be a Community League Member to rent.

Do I need proof of insurance to rent this space?

While we don’t require insurance to rent, we do highly recommend it.

Can I have a catered event?

Yes, you can either use our recommended caterer, or find your own. All caterers must provide a copy of their business license and food handling permit.

What is full bar service?

If using the Main Hall Bar, Renters must use bartenders provided by the Beverly Heights Community League. Full bar service rates are $7.00 per person attending your event, which is based on estimated number of attendees and due two weeks prior to scheduled event.

Our bar services include:

  • Mix system providing Coke, Diet Coke, Ginger Ale, 7-Up, Soda Water, Tonic Water, Iced Tea, Clamato, Cranberry, Orange Juice
  • Ice
  • Trained Bartenders
  • Wine Service – we will open and deliver any wine that you provide to all tables 15 min. prior to dinner service
  • Head Table Service – we will serve directly to everyone at the head table throughout dinner
  • Clearing of empty glasses and debris from the guest tables
  • Free disposal of your empty bottles and boxes (proceeds from the sale of the bottles is returned to the Beverly Heights Community League)

What do I need to provide for the bar service?

You will need to secure the liquor permit and any liquor you wish to serve at your event. The fee for a liquor permit is $10 for a non-sale event and $25 for a re-sale event and can be done online.

Can I still serve alcohol if I don’t want to use the bar?

Yes, you may choose to still have alcohol at your event, but not use the bar. In this case, you must still secure the proper liquor license and abide by all terms and conditions of said license.

Is there a projector available?

Yes, the Main Hall has a projector and screen available for rent upon prior arrangement. Only the BHCL Supervisor is permitted back stage within the equipment area to set up the projector and screen. The rental cost is $350, with a damage deposit of $350.

Are there any events you don’t allow?

We do not rent either space to the following events: hall parties, raves, third party commercial event organizers, stags, stagettes.

  • Main Hall set up for a wedding with 200 guests. Also used the projection system.